For SMBs with 10–200 employees drowning in Excel chaos
One day per week back. In 5 weeks.
We come to you. Watch the people actually doing the work. Clean up, connect your tools, automate the annoying stuff. No 200-page concepts. No junior consultants. Fixed price up front — and we stay until it runs.
From the fieldLatest case: Electrical contractor, 20 field technicians. Before: paper timesheets and WhatsApp orders. Today: 1 day/week saved, 3× faster invoicing. Done in 5 weeks.
Why you can trust us (or shouldn't)
No testimonials. No logo wall. Instead: straight talk.
We founded Flowrefy in 2024. Public case studies are in the works — until then we prove ourselves through what you get in writing: fixed price, clear method, exit option.
Fixed price up front, not consultant day rates.
You know what it costs before we start. No hidden hours, no junior consultants on your invoice, no scope-creep surcharges.
We stay until it runs.
Our project doesn't end when the budget runs out — it ends when your people can operate the result themselves. No dependency, no retainer trap.
Jonas personally. Not a junior team.
Background: industrial management, consulting, CRM migrations for automotive OEMs, Python + PowerBI. No consulting pyramid, no "handoff to delivery".
Who runs the project
Jonas Höttler
My path to processes started with an apprenticeship in industrial management, a business degree, and consulting. I ran CRM migrations for automotive OEMs, analysed processes in workshops, and crunched data with Python and PowerBI. If you work with Flowrefy, I personally work on your project — not a delivery team.
Who we're the right fit for
- SMBs with 10–200 employees
- Excel / WhatsApp chaos in operational processes
- No in-house IT team or an overloaded one
- Willing to let us shadow the people doing the work
Where we do NOT help
- Enterprises > 1,000 employees with internal process units
- Pure software-development processes (SCRUM, DevOps)
- Projects expecting a finished 200-page concept document
- Looking for junior bodies at €120/h
Test your processes. For free.
Real analysis tools, not a marketing gimmick. Find out where your processes burn money, where automation pays off, and how digitally mature your company is.
No login. No sales call. Start right away.
Process Cost Analyzer
Calculate the true cost of your business processes - including hidden costs and savings potential.
Digitalization Maturity
Assess your digitalization maturity across 5 dimensions and get actionable recommendations.
Automation Check
Check if and how a process can be automated - with concrete tool recommendations.
Make-vs-Buy Decision
Custom development or off-the-shelf software? Calculate TCO, risks and find the best solution.
How we work
No buzzwords, no junior consultants, no 200-page concepts. Here's what our work actually looks like.
Shadowing & Process Mapping
We come to you and watch the people doing the actual work. Not management — the people at the desk, in the workshop, on the phone.
No months of analysis. 2-3 days on-site.
Identify Quick Wins
What can improve right now? Eliminate duplicate work, remove media breaks, clear responsibilities. Often you don't need new software — just less chaos.
First improvements in 2-4 weeks.
Connect Tools & Automate
Your data flows automatically — no more copy-paste. From Excel to CRM, from paper to digital, from manual to automatic.
We work with what you have. No full rebuild.
Handover & Enablement
We leave when it works. And when it works, your people can run it themselves. No consultant dependency.
We stay until it works — not until the budget runs out.
Questions You Probably Have
Depends. We tell you upfront what it costs and stick to it. No hidden consultant days, no nasty surprises.
First quick wins often in 2-4 weeks. We always start with what annoys you most - so you quickly see if it's working.
No. We work with what you have. Excel stays Excel. SAP stays SAP. We connect and automate - instead of redoing everything. Unless you want that: If a system change makes sense, we'll tell you.
Then we say so. Before the project, not after. If we're not sure we can help, we pass. Honest is better than a project that delivers nothing.
20 minutes. Your problem. Our honest assessment.
If we can't help, we'll tell you. In the first call, not on the invoice.
Describe your problem — 20 min callNo sales pitch. No slides. Just straight talk.